Sports Event Manager - Visit Fort Worth
The Sports Event Manager collaborates with the Operations Director to deliver seamless operations and logistics for Fort Worth Sports Commission events, ensuring each event advances the Fort Worth Sports Commission’s mission and exceeds stakeholder expectations.
Key Responsibilities:
Event Planning & Execution
• Develop and execute comprehensive event management plans (e.g., opening ceremonies, banquets, community engagement, permitting, staffing/security, budgets).
• Oversee assigned event budgets and ensure cost-effective delivery.
• Manage logistics and serve as liaison for Local Organizing Committees for major events (e.g., NCAA Women’s Gymnastics Championships, Blast.TV, PBR World Finals, National Governing Body Event, etc…).
• Partner with vendors to secure cost-effective resources and services that ensure successful and efficient event execution.
• Recruit, train, and supervise volunteers for sporting events.
• Attend and support events as needed, ensuring client satisfaction.
Stakeholder & Partner Engagement
• Build and maintain relationships with national governing bodies, event rights holders, local sports associations, and venue partners (colleges, universities, ISDs, private facilities).
• Maintain ongoing relationships with hotel partners to support events and leads.
• Serve as a primary point of contact for local vendors and service providers.
Business Development Support
• Assist the Business Development team in reviewing RFPs for potential sports-related events and contribute to the team’s event recruitment strategy.
• Collaborate with Business Development to ensure contract deliverables are fulfilled and to coordinate sponsor/client tickets, site visits, and partner meetings.
• Lead community initiatives such as the Readers Become Leaders program with the NCAA.
Team & Program Management
• Foster a positive team culture by upholding the organization’s core values of respect, collaboration, and accountability.
• Record activities, rebates, contacts, and event details in Visit Fort Worth’s Simpleview (CRM) system.
• Collaborate with Business Development and Marketing to create and deliver comprehensive post-event recaps for clients.
• Collaborate with Convention Services by sharing best practices and client feedback to enhance service delivery and overall event experience.
• Supervise and schedule Sports Commission interns.
• Coordinate special projects as needed, such as the Will Rogers Welcome Cart for equine events.